Our Privacy Promise
On the 25th May 2018, processing of personal data by organisations will have to comply with the General Data Protection Regulation (GDPR).
We promise:
- To keep your data safe and private.
- Not to sell your data.
- To give you ways to manage and review your marketing choices at any time.
Your information will be held by Portable Building Sales Ltd. More information please contact our office on 01482 656590.
Introduction
We at Portable Building Sales Ltd respect your right to privacy and comply with our obligations under the latest General Data Protection Regulation, (GDPR).
The purpose of this Website Privacy policy is to explain how we deal with any personal data you provide to us while visiting our website, emailing us or contacting us by telephone. Naturally, if you are not happy with this Website Privacy Policy you should not use this website.
Any external links to other websites are clearly identifiable as such, and we are not responsible for the content or the privacy policies of these other websites.
Who Are We?
If you have any questions, or want more details about how we use your personal information, you can ask us by sending an email to;
contact@portablebuildingsales.co.uk or by calling our office on 01482 656590, or by writing to us;
The Data Controller
Portable Building Sales Ltd
Brickyard Lane
Melton Industrial Area
Melton
East Yorkshire
HU14 3HB
For the purpose of the Data Protection Act 1998, Data Protection Bill when in force and all other relevant legislation, Mr Michael Ward, Managing Director of Portable Building Sales Limited is the “Data Controller”and is responsible for the controlling of your personal data. We welcome any feedback or questions you may have.
If at any time you wish for your data to be deleted from our records, or wish to know what data we hold on you, then please contact our data controller by email at michael@portablebuildingsales.co.uk
Types of Information Collected
We retain two types of information:
Personal Data
This is data that identifies you or can be used to identify or contact you and is submitted by you voluntarily through the enquiry form on our website and will include;
• Your name- This is collected to allow us to address you.
• Your email address- This is collected to allow us to reply to your enquiry.
• Your contact telephone number- This is collected so that we can discuss your enquiry.
• Your Post Code- This is collected so that we can quote for the delivery of a building.
• The name of your company if applicable- This is collected to that we can visit your website and understand your business.
• The nature of your enquiry- This is collected to allow us to have a clearer initial understanding of what type of building you require and the nature of your enquiry.
Non-Personal Data
Like most other websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our website.
Portable Building Sales Limited uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics use cookies to help how we analyse how visitors to our website use our website. View Google Analytics Privacy Policy.
The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity and internet usage.
Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.
We use this information to keep our site relevant and to make it easier to use. We do not and will not collect details of a person’s;
• Age
• Race
• Ethnic origin
• Political preferences
• Religion
• Trade union membership
• Health
• Sexual orientation
Other Personal Information We Use
Maintaining historical records
We use an electronic folder system for each enquirer, each with a unique enquiry number which is stored on our server with an encrypted back up in the cloud.
1: If after 24 months a potential customer has not purchased or hired a building from us, then we permanently delete their data from the folder system.
2: If a customer does purchase or hire a building from us, then we retain their information on our server and in the cloud. We retain the information for communication purposes only and being able to contact the customer over any potential warranty issues.
3: Any orders issued to suppliers or invoices to customers are kept in the event that they are required by the Inland Revenue / VAT department in the future.
We do not retain any financial information on our server or in the cloud with regards to any bank account details of our customers.
Credit Card Payments
We accept credit card payments through worldpay.com but we do not keep any financial information of our customers. We complete through worldpay.com the details of the purchase, purchaser and amount and then a link is sent through worldpay.com to the customer who has to then fill in their financial details and submit the completed form to worldpay.com. Portable Building Sales Limited never receive any financial data from the customer or worldpay.com View Worldpay Privacy Policy
Bank details retained
We retain our supplier’s company name, bank account number and sort code so that we can make payments to them in the future. This information is stored on a secure Yorkshire Bank Plc Rapport business website. View Yorkshire Banks Privacy Policy
Email Marketing
We from time to time we email potential customers with information about our products and discounted special offers.
Each email sent has a clear opt out clause and if replied to putting the word Unsubscribe in the subject box, then the details will be permanently deleted from our records within a 14 day period. If a potential customer replies to our marketing email, then we collate their information in our electronic folder system as an enquiry.
Protection of Data We Keep
All data we manage is kept on our server which has an encrypted back up to the cloud. No personal information is kept on any employee’s laptop / desktop computer.
Disclosure of Information to Third Parties
We will not disclose your Personal Data to any third parties. We will disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court or regulatory order, or other statutory requirement.
Website and Cookie Privacy Policy
Cookies
We value your privacy and will take all appropriate steps to protect it. Our policy has been very simply written but is comprehensive in protecting you and your preferences. This policy clearly outlines what data we collect, how it is used, how you can give and withdraw consent and how you can have your data amended / erased. We collect information from and about you in three ways; directly – via forms you fill in or via messages / emails sent via the website and indirectly – via the use of cookies – via a telephone enquiry.
What are Cookies?
A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer or mobile devices so that the website can remember who you are. A cookie will typically contain the name of the domain from which the cookie has come, the ‘lifetime’ of the cookie, and a value, usually a randomly generated unique number. Cookies can help a website to arrange content to match your preferred interests more quickly and are used by most major websites. Cookies cannot be used by themselves to identify you.
Security
The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your Personal Data.
Data Protection Supervisory Authority
The Data Protection Supervisory Authority in the UK is the Information Commissioners Office. Should you have any complaints about the way we handle your data, you may direct them to the ICO. More information on the ICO can be found on their website www.ico.org.uk/
Changes to the Website Privacy Policy
Any changes to this Website Privacy policy will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use Personal Data in a manner significantly different from that stated in this Website Privacy Policy, or otherwise disclosed to you at the time it was collected, we will update this privacy policy.
